We are seeking an energetic and organized all-rounder
This is a unique long term contract opportunity to end of August 2020
Integral role to support our growing team
We've come a long way in over 65 years of operation in Australia. On top of a strong underlying business, having been selected to deliver the next generation of advanced anti-submarine warships, the JORN Phase 6 radar upgrade and sustainment program and as a tier 1 F-35 Joint Strike Fighter program partner, the future is bright for our more than 4,000 employees.
In terms of our culture, it's inclusive and safety focused. We call it an ‘everyone culture'. For us that means ensuring that the voices and talents of every employee are valued and that everyone has a sense of belonging. It also means providing a family friendly, flexible and supportive place to work.
Apply your talent where it counts as an Administrator in our Hunter Class Frigate Program (HCFP) team in Adelaide's CBD.
About the Opportunity
This unique opportunity will suit an organized and motivated individual who wishes to initiate or further develop their administrative career. This busy role will allow you to develop strong administrative and organizational skills whilst building your profile across the team as you establish relationships with key stakeholders. Overall, this role is integral to the HCFP office in ensuring that all organizational requirements are coordinated and delivered smoothly.
Specifically, you will:
Assist when required with inductions for new staff and act as their first point of contact to ensure their transition to their new environment is smooth and comfortable
Assist the Executive Assistant team with booking and arranging travel, when required
Routinely utilize relevant databases to accurately enter expenses
Learn and champion a number of database packages, such as purchase order and expense acquittals systems, so that you are able to guide and assist others in their use of these packages
Oversee the use of meeting rooms ensuring that bookings do not clash, they are set up appropriately, catering is ordered and served on time, in addition to cleaning and pulling down the rooms post meeting or event
Ensure all four kitchens on three levels are well stocked at all times with supplies
Timely and efficient ordering, receiving and unpacking of stock to ensure that all kitchens and stationary supply cupboards across our three levels are appropriately stocked at all times.
Emptying and cleaning all dishwashers
Maintaining and regularly cleaning the coffee machines to ensure they are ready for use at al times
Assisting all departments with general administrative duties
As an ideal applicant for this opportunity, you'll have:
Current use of the Microsoft Office Suite particularly Outlook and Excel
Well-developed verbal and written communication skills with an ability to communicate confidently with people at all levels
High level time management skills and demonstrated ability to balance conflicting priorities
Ability to interact with colleagues within and outside immediate team to implement business requirements
Whilst not essential, An demonstrated ability to learn software packages and some exposure to finance-related packages will be highly regarded
Applications should be addressed to: Michelle Dawson, Talent Acquisition Specialist
We welcome and strongly encourage applications from women, Aboriginal and Torres Strait Islanders for these opportunities. An inclusive culture and an exciting, supportive career opportunity awaits. We are also proud to be a WORK180 Endorsed Employer for Women. If you would like to know more information about how we are supporting our employees, you can view our policies and initiatives here: https://tinyurl.com/Work180BAE-Systems-Australia
To learn about other employment opportunities at BAE Systems, please visit: www.baesystemscareers.com.au
BAE Systems Australia will never request money from you during the recruitment process. Please be aware of scam messages asking for money for an administration fee, visa or similar. If you receive such a message please report it to Scam Watch www.scamwatch.gov.au/report-a-scam.
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